What this means
m21-1:VI.iii.3.B explains contested claims development. In plain terms, the official guidance says develop the claims of all contesting parties simultaneously, giving all interested parties every opportunity to submit all available evidence. It also addresses request a field examination only if there is still doubt as to how to decide the case after reviewing all the available evidence from both claimants.
How this may help with a claim
Use m21-1:VI.iii.3.B when organizing evidence or checking VA's handling of contested claims development. Compare your application, supporting records, and notice with this source-specific point: Develop the claims of all contesting parties simultaneously, giving all interested parties every opportunity to submit all available evidence. Request a field examination only if there is still doubt as to how to decide the case after reviewing all the available evidence from both claimants. Save proof of submission and identify the exact condition, exception, or missing development step before requesting correction or choosing a review option.
What to review in your file
- Check the file against this official condition: veteran or claimant’s responsibility to provide adequate evidence to support the claim
- Confirm that the record or notice addresses this source point: deciding when a field examination is warranted, and
- Document how this stated step or exception applies: Develop the claims of all contesting parties simultaneously, giving all interested parties every opportunity to submit all available evidence.
Important limits
m21-1:VI.iii.3.B explains VA guidance for contested claims development; it does not guarantee an award or replace the statutes, regulations, binding decisions, and review instructions that control an individual claim. Conditions and exceptions still matter, including this source point: Develop the claims of all contesting parties simultaneously, giving all interested parties every opportunity to submit all available evidence. If additional evidence is required from a contesting veteran or claimant, notify him/her of the evidence necessary to complete the claim and advise him/her using the following language:
Search terms when useful
Phrases that may help when searching your claim file or this library.
- Contested Claims Development
- m21-1:VI.iii.3.B
- Developing Contested Claims
- developing claims simultaneously
- varying development
- providing assistance claimants
- claimant responsibility provide adequate
- deciding when field examination
Original VA guidance
The official VA text of this section
Overview
In This Section
This section contains the following topics:
Scroll sideways to see the full table.
| Topic | Topic Name |
|---|---|
| 1 | Developing Contested Claims |
| 2 | Time Frames for Determining Entitlement and Submitting Evidence |
1. Developing Contested Claims
Introduction
This topic contains information on developing contested claims, including
- developing claims simultaneously
- varying development procedures
- providing assistance to claimants
- claimant’s responsibility to provide adequate evidence to support the claim
- deciding when a field examination is warranted, and
- resolving domestic relations questions.
Change Date
May 10, 2007
VI.iii.3.B.1.a. Developing Claims Simultaneously
Develop the claims of all contesting parties simultaneously, giving all interested parties every opportunity to submit all available evidence.
VI.iii.3.B.1.b. Varying Development Procedures
Development procedures vary with each case, depending on
- the nature of the contest
- the evidence of record
- the availability of evidence, and
- other factors.
Note: Developing the facts in a contested claim often presents problems that cannot be resolved by applying a specific formula or rule.
VI.iii.3.B.1.c. Providing Assistance to Claimants
To assist a claimant
- furnish him/her with the substance of the allegations of contesting claimants and any information in Department of Veterans Affairs (VA) records that may help him/her obtain the evidence required to complete the claim
- advise him/her of possible sources where the evidence may be obtained, and
- ask him/her to tell VA if he/she cannot furnish the required evidence and the reason why.
VI.iii.3.B.1.d. Claimant’s Responsibility to Provide Adequate Evidence to Support the Claim
The claimant must either
- supply acceptable proof of the validity of a claim, or
- present an adequate explanation of his/her inability to supply any evidence that is lacking.
VI.iii.3.B.1.e. Deciding When a Field Examination Is Warranted
Request a field examination only if there is still doubt as to how to decide the case after reviewing all the available evidence from both claimants.
In any request for a field examination, show the
- sources consulted, and
- efforts made, as reported by the claimant.
Reference: For more information on field examination requests, see M21-1, Part X, Subpart v, 1.E.
VI.iii.3.B.1.f. Resolving Domestic Relations Questions
Follow the procedures in M21-1, Part VII, Subpart i, 2 and 3 to resolve any domestic relations questions involving the validity and legal effects of
- marriage (ceremonial or otherwise)
- divorce
- ostensible marriage
- void marriage, and
- adoption or legitimacy of children.
Reference: For information on contested claims involving a deemed valid marriage, see M21-1, Part VII, Subpart i, 2.D.9.
2. Time Frames for Determining Entitlement and Submitting Evidence
Introduction
This topic contains information on the time frames for determining entitlement and submitting evidence, including
- determining entitlement at the earliest date
- establishing control for receiving evidence, and
- taking action within the one year time limit for submitting evidence.
Change Date
May 10, 2007
VI.iii.3.B.2.a. Determining Entitlement at the Earliest Date
Make every effort to determine entitlement at the earliest date.
If additional evidence is required from a contesting claimant, notify him/her of the evidence necessary to complete the claim and advise him/her using the following language:
“ This evidence should be submitted as promptly as possible, preferably within 30 days. If you are unable to obtain the evidence, please state the reason and send us any proof you do have. Failure to furnish the evidence requested within 1 year from the date of this letter may preclude the payment of any benefits on the basis of this claim. ”
VI.iii.3.2.b. Establishing Control for Receiving Evidence
Establish a 30-day control.
Reference: For more information on maintaining controls for the response to the follow-up, see
- 38 CFR 3.109, and
- 38 CFR 3.159(b)(1).
VI.iii.3.B.2.c. Taking Action Within the One-Year Time Limit for Submitting Evidence
Even though the time limit for submitting evidence is one year, it does not prevent a claim from being denied at any time within this period if entitlement of the other claimant is established.