What this means
m21-1:XIV.5 explains matching programs that identify veterans that returned to active duty. In plain terms, the official guidance says approximately two months after the end of a specific month, a VA/DoD Identity Repository (VADIR) Activation Match is released to the Department of Veterans Affairs. It also addresses this match identifies reservists and members of the National Guard that were called to active duty. Effective October 1, 2020, the match includes non-training Guard/Reserve Active Service (GRAS) periods in the Veterans Information Solution (VIS).
How this may help with a claim
Use m21-1:XIV.5 as an internal VA audit trail for matching programs that identify veterans that returned to active duty, not as a promise of a particular result. Compare the actions recorded in your claim file or decision notice with this source-specific detail: Approximately two months after the end of a specific month, a VA/DoD Identity Repository (VADIR) Activation Match is released to the Department of Veterans Affairs. This match identifies reservists and members of the National Guard that were called to active duty. If the record does not show the expected action, identify the missing step precisely when asking VA or an accredited representative to review the file.
What to review in your file
- Check the file against this official condition: required actions after initial automated processing.
- Confirm that the record or notice addresses this source point: Approximately two months after the end of a specific month, a VA/DoD Identity Repository (VADIR) Activation Match is released to the Department of Veterans Affairs.
- Document how this stated step or exception applies: Return to Active Duty followed by the begin date and termination date (if known), and
Important limits
m21-1:XIV.5 is primarily internal workflow guidance about matching programs that identify veterans that returned to active duty. It can help identify what VA was expected to document, but it does not by itself create a claimant deadline, a freestanding entitlement, or a guaranteed remedy. The source also states: Approximately two months after the end of a specific month, a VA/DoD Identity Repository (VADIR) Activation Match is released to the Department of Veterans Affairs. Exception: For cases in which there was more than one non-sequential active duty/activation period, an EP 290 - Return to Active Duty is automatically established for all remaining active duty/activation periods.
Search terms when useful
Phrases that may help when searching your claim file or this library.
- Matching Programs That Identify Veterans That Returned to Active Duty
- m21-1:XIV.5
- Matching Programs That
- Identify That Returned
- Matching Programs That Identify
- Identity Repository VADIR Activation
- automated processing activation match
- required actions after initial
Original VA guidance
The official VA text of this section
Overview
In This Chapter
This chapter contains topic “ Matching Programs That Identify Veterans That Returned to Active Duty.”
1. Matching Programs That Identify Veterans That Returned to Active Duty
Introduction
This topic contains information on matching programs that identify Veterans that returned to active duty, including
- VA/DoD Identity Repository (VADIR) Activation Match
- automated processing of the activation match, and
- required actions after initial automated processing.
Change Date
January 19, 2022
XIV.5.1.a. VADIR Activation Match
Approximately two months after the end of a specific month, a VA/DoD Identity Repository (VADIR) Activation Match is released to the Department of Veterans Affairs.
This match identifies reservists and members of the National Guard that were called to active duty. Effective October 1, 2020, the match includes non-training Guard/Reserve Active Service (GRAS) periods in the Veterans Information Solution (VIS). These service periods are identifiable in VIS by the presence of No in the TRAINING column on the MILITARY HISTORY page. The results of the match are sent to the Hines Information Technology Center (ITC) for screening and end product (EP) establishment.
Reference: For more information on a waiver of disability benefits during National Guard/Reserve training duty, see M21-1, Part VI, Subpart ii, 3.
XIV.5.1.b. Automated Processing of the Activation Match
The Hines ITC establishes an EP 600 - Return to Active Duty on matched cases. Corresponding notices of proposed adverse action are issued on all EPs 600 established by the batch process. In these cases, the system will
- set the suspense date for 65 days
- create contentions titled
- Return to Active Duty followed by the begin date and termination date (if known), and
- Return to Active Duty Proposal, and
- create a tracked item titled Return to Active Duty Proposal.
Exception: For cases in which there was more than one non-sequential active duty/activation period, an EP 290 - Return to Active Duty is automatically established for all remaining active duty/activation periods. These cases are not eligible for automated processing. Claims processors must follow the steps outlined in M21-1, Part X, Subpart v, 2.B.1.b to manually process the notice that the Veteran has returned to active duty.
XIV.5.1.c. Required Actions After Initial Automated Processing
After the initial automated processing described in M21-1, Part XIV, 5.1.b, use the table below to determine the next steps.
Scroll sideways to see the full table.
| If the Veteran... | Then … |
|---|---|
| does not respond after 65 days | no regional office action is required. The adjustment will be made through automated processing. |
| responds within 65 days and agrees with the proposed action | close out the Return to Active Duty Proposal tracked item with the date the Veteran provided the response, and the adjustment will be made through automated processing. Note: A manual adjustment may be made to reduce the amount of the overpayment. |
| responds within 65 days and disagrees with the proposed action | close out the Return to Active Duty Proposal tracked item with the date the Veteran’s response was received create a new tracked item titled Other Request and enter Return to Active Duty – Manual Process as free text and enter a suspense date that is 30 days from the current date, and no automated action will be taken. Manually adjust the Veteran’s benefits. |
| responds within 65 days and requests or claims a waiver of military pay and allowances for a specific active duty/activation period(s) | send an encrypted e-mail to VAVBAWAS/CO/MILPAY in the body of the e-mail message, include the Veteran’s name file number date the waiver was received period(s) of the waiver, and document identification number assigned to the waiver save a copy of the e-mail in portable document format (PDF) and upload the PDF into the Veteran’s electronic claims folder, and take no further action until the Military Pay Staff responds with further instructions. |
| responds within 65 days and requests a hearing | follow the instructions in M21-1, Part X, Subpart ii, 3.B.3. |